Who is Gemini Notebook for?

Students and researchers working from their own documents; Turning long reports into audio summaries; Answers that cite only the sources you gave it

Who is Gemini Notebook not for?

Questions that need fresh answers from across the web; Very large research sets on Free: 50 sources per notebook

What is the trade-off with Gemini Notebook?

Answers stay tied to your own sources, which cuts made-up answers, but it will not go beyond what you add.

Who is Microsoft Copilot for?

People already paying for Microsoft 365 who want AI inside Word, Excel and Outlook; First-time AI users who want a free assistant in Windows and Edge

Who is Microsoft Copilot not for?

Families who each need AI features (AI is for the subscription owner only); Users who need published usage limits

What is the trade-off with Microsoft Copilot?

Free and built into Microsoft apps, but usage limits are not published and family plans give AI to the owner only.

Gemini Notebook vs Microsoft Copilot: Gemini Notebook fits most teams of 5

Start here: Gemini Notebook

Students and researchers working from their own documents

See Gemini Notebook pricing

Our pick for most teams

Gemini Notebook

83.3/ 100

Price: From $4.99/user/mo (monthly only)
Free plan: 100 notebooks, 50 sources per notebook; each source up to 500,000 words or 200 MB

Microsoft Copilot

43.3/ 100

Price: From $9.99/user/mo · $99.99/user/yr
Free plan: Limited usage subject to capacity; sign in for chat history, image creation, voice and longer conversations

Add more tools to this comparison Compare a different set

Which one fits your team

Checked 2026-10-16
9 sources

The score is worked out from the facts below. How we score tools. What we earn is not part of it.

Gemini Notebook: who it fits and who it does not

Good for: Students and researchers working from their own documents
Turning long reports into audio summaries
Answers that cite only the sources you gave it
Not for: Questions that need fresh answers from across the web
Very large research sets on Free: 50 sources per notebook
The catch: Answers stay tied to your own sources, which cuts made-up answers, but it will not go beyond what you add.

Data last verified: 2026-10-16

How we make money · How we score tools

Microsoft Copilot: who it fits and who it does not

Good for: People already paying for Microsoft 365 who want AI inside Word, Excel and Outlook
First-time AI users who want a free assistant in Windows and Edge
Not for: Families who each need AI features (AI is for the subscription owner only)
Users who need published usage limits
The catch: Free and built into Microsoft apps, but usage limits are not published and family plans give AI to the owner only.

Data last verified: 2026-10-16

How we make money · How we score tools

See Gemini Notebook pricing

What each one costs over five years

Same team size, cheapest plan of each, paid monthly or yearly.

Gemini Notebook

Five years for a team of 5, paid monthly: $1,497

On the Google AI Plus plan, at today's price. We do not assume a rise.

Paid monthly, one year: $299.40
Paid yearly, one year: Not verified

"Google AI Plus" has no verified annual price

Your team size

Change the number to see your own total. Nothing is sent anywhere.

Vendor pricing page · checked 2026-10-19

Microsoft Copilot

Five years for a team of 5, paid yearly: $649.95

On the Microsoft 365 Family plan, at today's price. We do not assume a rise.

Paid monthly, one year: $155.88
Paid yearly, one year: $129.99

Paying yearly saves $25.89 a year (17%).

Your team size

Change the number to see your own total. Nothing is sent anywhere.

Vendor pricing page · checked 2026-10-19

See Gemini Notebook pricing

The four facts that decide it

Every figure comes from the vendor's own pages, listed under Sources.
	Gemini Notebook	Microsoft Copilot
Score out of 100	83.3	43.3
Cheapest plan	Google AI Plus	Microsoft 365 Family
Free plan	100 notebooks, 50 sources per notebook; each source up to 500,000 words or 200 MB	Limited usage subject to capacity; sign in for chat history, image creation, voice and longer conversations
Works with (apps)	4	0

Every figure comes from the vendor's own pages, listed under Sources.

Gemini Notebook

Score out of 100: 83.3
Cheapest plan: Google AI Plus
Free plan: 100 notebooks, 50 sources per notebook; each source up to 500,000 words or 200 MB
Works with (apps): 4

Microsoft Copilot

Score out of 100: 43.3
Cheapest plan: Microsoft 365 Family
Free plan: Limited usage subject to capacity; sign in for chat history, image creation, voice and longer conversations
Works with (apps): 0

Feature by feature, on the same list

Open a row for the vendor's own wording and the page we read it on.

Chat interfaceYesYes

Gemini Notebook: Answers come only from your notebook sources
Microsoft Copilot: Free; web, Windows, macOS, iOS, Android and Edge

File uploadYesYes

Gemini Notebook: PDFs, Docs, Slides, audio, ePub, web links and public YouTube videos
Microsoft Copilot: Uploading files is free, within capacity limits; files are deleted within 18 months

Web browsingYesYes

Gemini Notebook: Discover new sources from the web
Microsoft Copilot: Real-time answers based on web search on Free

Understands imagesYesYes

Gemini Notebook: Images can be added as sources
Microsoft Copilot: Screen or camera help; extensive usage on Premium

Voice modeYesYes

Gemini Notebook: Real-time voice conversations (September 2026)
Microsoft Copilot: Voice interactions on Free after signing in

Follows your standing instructionsYesNot verified

Gemini Notebook: Instructions sync with notebooks in the Gemini app
Microsoft Copilot: Not verified: the vendor gives no detail.

Remembers your preferencesNot verifiedYes

Gemini Notebook: Not verified: the vendor gives no detail.
Microsoft Copilot: Personalization remembers details you share when signed in; you can view and delete it

Code executionNot verifiedNot verified

Gemini Notebook: Not verified: the vendor gives no detail.
Microsoft Copilot: Not verified: the vendor gives no detail.

Team workspaceNot verifiedNot verified

Gemini Notebook: Not verified: the vendor gives no detail.
Microsoft Copilot: Not verified: the vendor gives no detail.

Connects to your other apps (API)Not verifiedNot verified

Gemini Notebook: Not verified: the vendor gives no detail.
Microsoft Copilot: Not verified: the vendor gives no detail.

What you risk by starting

Gemini Notebook

Trial, refunds and getting your data out of Gemini Notebook.

Microsoft Copilot

Trial, refunds and getting your data out of Microsoft Copilot.

Where these facts come from

Gemini Notebook

https://gemini.google/us/subscriptions/ · checked 2026-10-16https://support.google.com/notebooklm/answer/16213268?hl=en · checked 2026-10-16https://blog.google/innovation-and-ai/products/gemini-notebook/notebooklm-gemini-notebook/ · checked 2026-10-16https://support.google.com/gemininotebook/answer/16215270?hl=en · checked 2026-10-16https://blog.google/innovation-and-ai/products/gemini-notebook/new-study-tools-september-2026/ · checked 2026-10-16

Microsoft Copilot

https://www.microsoft.com/en-us/microsoft-365-copilot/pricing/individuals · checked 2026-10-16https://support.microsoft.com/en-us/microsoft-365-copilot/what-s-the-difference-between-microsoft-copilot-free-and-copilot-in-microsoft-365 · checked 2026-10-16https://support.microsoft.com/en-us/microsoft-copilot/privacy-faq-for-microsoft-copilot · checked 2026-10-16https://support.microsoft.com/en-us/microsoft-copilot/microsoft-copilot-privacy-controls · checked 2026-10-16

What to do next

See Gemini Notebook pricing

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Data last verified: 2026-10-16