Our pick for most teams
89.7/ 100
- Price
- From $4/user/mo · $36/user/yr
- Free plan
- Up to 5 users, 5GB storage, 50 workflow executions/month (project count stated inconsistently: 3 vs 2)
Notion vs Zoho Projects: Zoho Projects fits most teams of 5
Start here: Zoho Projects
Small to medium businesses and startups wanting a low-cost full-featured tool
53.1/ 100
- Price
- From $12/user/mo · $120/user/yr
- Free plan
- Free plan: unlimited pages/blocks for individuals (limited for 2+ members), 5MB file uploads, 7-day page history, up to 10 guests
Add more tools to this comparisonCompare a different set
Which one fits your team
- Checked 2026-10-14
- 2 sources
The score is worked out from the facts below. How we score tools. What we earn is not part of it.
Zoho Projects: who it fits and who it does not
- Good for
- Small to medium businesses and startups wanting a low-cost full-featured tool
- Teams of roughly 5-50 people
- Businesses already using Zoho products or Zoho One
- Not for
- Large enterprises with complex, high-budget projects
- Teams wanting a modern, highly intuitive interface
- Industries needing niche features such as crew management
- The catch
- Affordable and strong inside the Zoho ecosystem, but the interface feels dated and has a learning curve.
Data last verified: 2026-10-14
Notion: who it fits and who it does not
- Good for
- Individuals wanting one workspace for notes, tasks, projects and databases
- People replacing several separate apps
- Users wanting flexible collaboration and a capable free plan
- Not for
- Users needing advanced project management, reporting or automation
- Offline-first workflows
- Users with very large databases or thousands of notes needing strong search
- The catch
- Extremely flexible all-in-one workspace, but only moderate depth in each area, limited offline use, and AI features cost extra.
Data last verified: 2026-10-14
What each one costs over five years
Same team size, cheapest plan of each, paid monthly or yearly.
Zoho Projects
Five years for a team of 5, paid yearly: $900
On the Premium plan, at today's price. We do not assume a rise.
- Paid monthly, one year
- $240
- Paid yearly, one year
- $180
Paying yearly saves $60 a year (25%).
Change the number to see your own total. Nothing is sent anywhere.
Vendor pricing page · checked 2026-10-18Notion
Five years for a team of 5, paid yearly: $3,000
On the Plus plan, at today's price. We do not assume a rise.
- Paid monthly, one year
- $720
- Paid yearly, one year
- $600
Paying yearly saves $120 a year (17%).
Change the number to see your own total. Nothing is sent anywhere.
Vendor pricing page · checked 2026-10-18The four facts that decide it
| Zoho Projects | Notion | |
|---|---|---|
| Score out of 100 | 89.7 | 53.1 |
| Cheapest plan | Premium | Plus |
| Free plan | Up to 5 users, 5GB storage, 50 workflow executions/month (project count stated inconsistently: 3 vs 2) | Free plan: unlimited pages/blocks for individuals (limited for 2+ members), 5MB file uploads, 7-day page history, up to 10 guests |
| Works with (apps) | 5 | 11 |
Every figure comes from the vendor's own pages, listed under Sources.
Zoho Projects
- Score out of 100
- 89.7
- Cheapest plan
- Premium
- Free plan
- Up to 5 users, 5GB storage, 50 workflow executions/month (project count stated inconsistently: 3 vs 2)
- Works with (apps)
- 5
Notion
- Score out of 100
- 53.1
- Cheapest plan
- Plus
- Free plan
- Free plan: unlimited pages/blocks for individuals (limited for 2+ members), 5MB file uploads, 7-day page history, up to 10 guests
- Works with (apps)
- 11
Feature by feature, on the same list
Open a row for the vendor's own wording and the page we read it on.
Task managementZoho Projects: YesNotion: Yes
- Zoho Projects
- Databases on all plans; subtasks and dependencies on Free Vendor page · checked 2026-10-14
Board view (Kanban)Zoho Projects: Not verifiedNotion: Not verified
- Zoho Projects
- Not verified: the vendor gives no detail. Not verified
- Notion
- Not verified: the vendor gives no detail. Not verified
Timeline view (Gantt)Zoho Projects: Not verifiedNotion: Yes
- Zoho Projects
- Not verified: the vendor gives no detail. Not verified
Time trackingZoho Projects: Not verifiedNotion: Yes
- Zoho Projects
- Not verified: the vendor gives no detail. Not verified
- Notion
- Time logs and timesheets on Premium; multi-user timesheets on Ultimate Vendor page · checked 2026-10-14
Recurring tasksZoho Projects: Not verifiedNotion: Yes
- Zoho Projects
- Not verified: the vendor gives no detail. Not verified
File sharingZoho Projects: YesNotion: Yes
- Zoho Projects
- 5MB per file on Free; unlimited uploads (~5GB max per file) on paid plans Vendor page · checked 2026-10-14
Invite clients or guestsZoho Projects: YesNotion: Yes
- Zoho Projects
- Up to 10 guests on Free; unlimited on Plus, Business, Enterprise Vendor page · checked 2026-10-14
- Notion
- 10 read-only users on Enterprise; 100 on Ultimate; none on Free/Premium Vendor page · checked 2026-10-14
Does routine steps for youZoho Projects: YesNotion: Yes
- Zoho Projects
- Button-only automations on Free; custom database automations on paid plans Vendor page · checked 2026-10-14
- Notion
- Workflow actions: 50/month (Free), 5,000 (Premium), 50,000 (Enterprise) Vendor page · checked 2026-10-14
ReportingZoho Projects: YesNotion: Yes
- Notion
- Basic reports on Free; portfolio dashboard on Enterprise; unlimited custom dashboards on Ultimate Vendor page · checked 2026-10-14
Mobile appZoho Projects: YesNotion: Yes
What you risk by starting
Zoho Projects
Trial, refunds and getting your data out of Zoho Projects.
Notion
Trial, refunds and getting your data out of Notion.
- Refund policy
- Full non-prorated refund if you downgrade within 3 days of signing up (monthly) or 30 days (annual)
- Vendor page · checked 2026-10-18
- Getting your data out
- Admins can export the entire workspace as HTML, Markdown, CSV and PDF
- Vendor page · checked 2026-10-18
Where these facts come from
What to do next
- Work out the cost for your own team size
- Compare the runner-up, Notion
- See how we score, so you can check our work
You can leave now. Nothing here expires.
Data last verified: 2026-10-14