Our pick for most teams
90.7/ 100
- Price
- From $4/user/mo · $36/user/yr
- Free plan
- Up to 5 users, 5GB storage, 50 workflow executions/month (project count stated inconsistently: 3 vs 2)
Trello vs Zoho Projects: Zoho Projects fits most teams of 5
Start here: Zoho Projects
Small to medium businesses and startups wanting a low-cost full-featured tool
61.1/ 100
- Price
- From $6/user/mo · $60/user/yr
- Free plan
- Up to 10 boards per Workspace, 10 collaborators, unlimited storage (10MB/file), 250 Workspace command runs/month
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Which one fits your team
- Checked 2026-10-14
- 2 sources
The score is worked out from the facts below. How we score tools. What we earn is not part of it.
Zoho Projects: who it fits and who it does not
- Good for
- Small to medium businesses and startups wanting a low-cost full-featured tool
- Teams of roughly 5-50 people
- Businesses already using Zoho products or Zoho One
- Not for
- Large enterprises with complex, high-budget projects
- Teams wanting a modern, highly intuitive interface
- Industries needing niche features such as crew management
- The catch
- Affordable and strong inside the Zoho ecosystem, but the interface feels dated and has a learning curve.
Data last verified: 2026-10-14
Trello: who it fits and who it does not
- Good for
- Teams and individuals wanting a lightweight visual Kanban tool
- Beginners who want an easy interface without training
- Not for
- Users needing built-in reporting or time tracking
- Teams needing the broader feature set of full project management apps
- The catch
- Simple and easy Kanban boards, but lacks built-in reporting and time tracking; extras rely on Power-Ups (limited on free).
Data last verified: 2026-10-14
What each one costs over five years
Same team size, cheapest plan of each, paid monthly or yearly.
Zoho Projects
Five years for a team of 5, paid yearly: $900
On the Premium plan, at today's price. We do not assume a rise.
- Paid monthly, one year
- $240
- Paid yearly, one year
- $180
Paying yearly saves $60 a year (25%).
Change the number to see your own total. Nothing is sent anywhere.
Vendor pricing page · checked 2026-10-18Trello
Five years for a team of 5, paid yearly: $1,500
On the Standard plan, at today's price. We do not assume a rise.
- Paid monthly, one year
- $360
- Paid yearly, one year
- $300
Paying yearly saves $60 a year (17%).
Change the number to see your own total. Nothing is sent anywhere.
Vendor pricing page · checked 2026-10-18The four facts that decide it
| Zoho Projects | Trello | |
|---|---|---|
| Score out of 100 | 90.7 | 61.1 |
| Cheapest plan | Premium | Standard |
| Free plan | Up to 5 users, 5GB storage, 50 workflow executions/month (project count stated inconsistently: 3 vs 2) | Up to 10 boards per Workspace, 10 collaborators, unlimited storage (10MB/file), 250 Workspace command runs/month |
| Works with (apps) | 5 | 9 |
Every figure comes from the vendor's own pages, listed under Sources.
Zoho Projects
- Score out of 100
- 90.7
- Cheapest plan
- Premium
- Free plan
- Up to 5 users, 5GB storage, 50 workflow executions/month (project count stated inconsistently: 3 vs 2)
- Works with (apps)
- 5
Trello
- Score out of 100
- 61.1
- Cheapest plan
- Standard
- Free plan
- Up to 10 boards per Workspace, 10 collaborators, unlimited storage (10MB/file), 250 Workspace command runs/month
- Works with (apps)
- 9
Feature by feature, on the same list
Open a row for the vendor's own wording and the page we read it on.
Task managementZoho Projects: YesTrello: Yes
Board view (Kanban)Zoho Projects: YesTrello: Not verified
- Trello
- Not verified: the vendor gives no detail. Not verified
Timeline view (Gantt)Zoho Projects: YesTrello: Yes
Time trackingZoho Projects: Not verifiedTrello: Yes
- Zoho Projects
- Not verified: the vendor gives no detail. Not verified
- Trello
- Time logs and timesheets on Premium; multi-user timesheets on Ultimate Vendor page · checked 2026-10-14
Recurring tasksZoho Projects: Not verifiedTrello: Yes
- Zoho Projects
- Not verified: the vendor gives no detail. Not verified
File sharingZoho Projects: YesTrello: Yes
- Zoho Projects
- Unlimited storage: 10MB/file (Free), 250MB/file (Standard) Vendor page · checked 2026-10-14
Invite clients or guestsZoho Projects: YesTrello: Yes
- Zoho Projects
- Single-board guests on Standard; multi-board guests on Enterprise Vendor page · checked 2026-10-14
- Trello
- 10 read-only users on Enterprise; 100 on Ultimate; none on Free/Premium Vendor page · checked 2026-10-14
Does routine steps for youZoho Projects: YesTrello: Yes
- Zoho Projects
- Butler automation: 250 command runs/month (Free), 1,000 (Standard), unlimited (Premium) Vendor page · checked 2026-10-14
- Trello
- Workflow actions: 50/month (Free), 5,000 (Premium), 50,000 (Enterprise) Vendor page · checked 2026-10-14
ReportingZoho Projects: YesTrello: Yes
- Trello
- Basic reports on Free; portfolio dashboard on Enterprise; unlimited custom dashboards on Ultimate Vendor page · checked 2026-10-14
Mobile appZoho Projects: YesTrello: Yes
What you risk by starting
Zoho Projects
Trial, refunds and getting your data out of Zoho Projects.
Trello
Trial, refunds and getting your data out of Trello.
- Getting your data out
- 'Simple data export' listed for Premium (and Enterprise)
- Vendor page · checked 2026-10-18
Where these facts come from
What to do next
- Work out the cost for your own team size
- Compare the runner-up, Trello
- See how we score, so you can check our work
You can leave now. Nothing here expires.
Data last verified: 2026-10-14