Our pick for most teams
75.3/ 100
- Price
- From $12/user/mo · $108/user/yr
- Free plan
- No free plan
Notion vs Smartsheet: Smartsheet fits most teams of 5
Start here: Smartsheet
Operations, marketing and PMO teams managing complex cross-functional projects
53.1/ 100
- Price
- From $12/user/mo · $120/user/yr
- Free plan
- Free plan: unlimited pages/blocks for individuals (limited for 2+ members), 5MB file uploads, 7-day page history, up to 10 guests
Add more tools to this comparisonCompare a different set
Which one fits your team
- Checked 2026-10-14
- 2 sources
The score is worked out from the facts below. How we score tools. What we earn is not part of it.
Smartsheet: who it fits and who it does not
- Good for
- Operations, marketing and PMO teams managing complex cross-functional projects
- Mid-sized and enterprise companies (construction, healthcare, IT)
- Spreadsheet-comfortable teams needing more automation and control
- Not for
- Freelancers, very small teams and early-stage startups
- Sales teams (CRM work feels clunky)
- Teams wanting plug-and-play simplicity
- The catch
- Spreadsheet-style work management made for larger companies, but setup isn't intuitive and advanced automation and reports take time to learn.
Data last verified: 2026-10-14
Notion: who it fits and who it does not
- Good for
- Individuals wanting one workspace for notes, tasks, projects and databases
- People replacing several separate apps
- Users wanting flexible collaboration and a capable free plan
- Not for
- Users needing advanced project management, reporting or automation
- Offline-first workflows
- Users with very large databases or thousands of notes needing strong search
- The catch
- Extremely flexible all-in-one workspace, but only moderate depth in each area, limited offline use, and AI features cost extra.
Data last verified: 2026-10-14
What each one costs over five years
Same team size, cheapest plan of each, paid monthly or yearly.
Smartsheet
Five years for a team of 5, paid yearly: $2,700
On the Pro plan, at today's price. We do not assume a rise.
- Paid monthly, one year
- $720
- Paid yearly, one year
- $540
Paying yearly saves $180 a year (25%).
Change the number to see your own total. Nothing is sent anywhere.
Vendor pricing page · checked 2026-10-18Notion
Five years for a team of 5, paid yearly: $3,000
On the Plus plan, at today's price. We do not assume a rise.
- Paid monthly, one year
- $720
- Paid yearly, one year
- $600
Paying yearly saves $120 a year (17%).
Change the number to see your own total. Nothing is sent anywhere.
Vendor pricing page · checked 2026-10-18The four facts that decide it
| Smartsheet | Notion | |
|---|---|---|
| Score out of 100 | 75.3 | 53.1 |
| Cheapest plan | Pro | Plus |
| Free plan | No free plan | Free plan: unlimited pages/blocks for individuals (limited for 2+ members), 5MB file uploads, 7-day page history, up to 10 guests |
| Works with (apps) | 9 | 11 |
Every figure comes from the vendor's own pages, listed under Sources.
Smartsheet
- Score out of 100
- 75.3
- Cheapest plan
- Pro
- Free plan
- No free plan
- Works with (apps)
- 9
Notion
- Score out of 100
- 53.1
- Cheapest plan
- Plus
- Free plan
- Free plan: unlimited pages/blocks for individuals (limited for 2+ members), 5MB file uploads, 7-day page history, up to 10 guests
- Works with (apps)
- 11
Feature by feature, on the same list
Open a row for the vendor's own wording and the page we read it on.
Task managementSmartsheet: YesNotion: Not verified
- Notion
- Not verified: the vendor gives no detail. Not verified
Board view (Kanban)Smartsheet: Not verifiedNotion: Yes
- Smartsheet
- Not verified: the vendor gives no detail. Not verified
Timeline view (Gantt)Smartsheet: Not verifiedNotion: Yes
- Smartsheet
- Not verified: the vendor gives no detail. Not verified
Time trackingSmartsheet: Not verifiedNotion: Not verified
- Smartsheet
- Not verified: the vendor gives no detail. Not verified
- Notion
- Not verified: the vendor gives no detail. Not verified
Recurring tasksSmartsheet: Not verifiedNotion: Not verified
- Smartsheet
- Not verified: the vendor gives no detail. Not verified
- Notion
- Not verified: the vendor gives no detail. Not verified
File sharingSmartsheet: YesNotion: Yes
- Smartsheet
- 5MB per file on Free; unlimited uploads (~5GB max per file) on paid plans Vendor page · checked 2026-10-14
Invite clients or guestsSmartsheet: YesNotion: Yes
- Smartsheet
- Up to 10 guests on Free; unlimited on Plus, Business, Enterprise Vendor page · checked 2026-10-14
Does routine steps for youSmartsheet: YesNotion: Yes
- Smartsheet
- Button-only automations on Free; custom database automations on paid plans Vendor page · checked 2026-10-14
ReportingSmartsheet: YesNotion: Yes
- Notion
- Dashboards and reports on all plans (Pro limited to 10 widgets and 1 sheet per report) Vendor page · checked 2026-10-14
Mobile appSmartsheet: YesNotion: Yes
What you risk by starting
Smartsheet
Trial, refunds and getting your data out of Smartsheet.
- Getting your data out
- Sheets and reports can be exported to Excel and Google Sheets on all plans
- Vendor page · checked 2026-10-18
Notion
Trial, refunds and getting your data out of Notion.
- Refund policy
- Full non-prorated refund if you downgrade within 3 days of signing up (monthly) or 30 days (annual)
- Vendor page · checked 2026-10-18
- Getting your data out
- Admins can export the entire workspace as HTML, Markdown, CSV and PDF
- Vendor page · checked 2026-10-18
Where these facts come from
What to do next
- Work out the cost for your own team size
- Compare the runner-up, Notion
- See how we score, so you can check our work
You can leave now. Nothing here expires.
Data last verified: 2026-10-14