Asana: who it fits, what it costs, and the catch
Who Asana fits, and who it does not
- Checked 2026-10-14
- 1 source
Scored against the other verified project management tools. How we score tools. What we earn is not part of it.
- Good for
- Medium-to-large teams running multiple cross-functional projects
- Complex, long-term projects with many owners and timelines
- Product, design, marketing and ops teams (not just developers)
- Not for
- Solo users and small teams with simple projects
- Budget-conscious buyers
- Teams that want phone or live-chat support on lower tiers
- The catch
- Handles work across many teams, but it's pricey, key features (like the workflow builder) sit on higher plans, and the screen is busy for a small team.
Data last verified: 2026-10-14
What Asana costs over five years
Five years for a team of 5, paid yearly: $3,297
On the Starter plan, at today's price. We do not assume a rise.
- Paid monthly, one year
- $809.40
- Paid yearly, one year
- $659.40
Paying yearly saves $150 a year (19%).
Change the number to see your own total. Nothing is sent anywhere.
Vendor pricing page · checked 2026-10-18We have tracked Asana's prices since 2026-10-18; no change so far. All price changes
The free plan, as Asana describes it.
- Free plan
- Personal plan, free forever: 2 users collaborate, unlimited tasks and projects, unlimited storage (100MB per file)
- Vendor page · checked 2026-10-18
What you risk by starting
Trial, refunds and getting your data out of Asana.
- Getting your data out
- Organization JSON export via the Compliance management add-on
- Vendor page · checked 2026-10-18
What we verified Asana can do
Open a row for the vendor's own wording and the page we read it on.
Task managementYes
Board view (Kanban)Yes
Timeline view (Gantt)Yes
Time trackingYes
Time tracking with integrations on Personal; Timesheets & Budgets is a paid add-on
Vendor page · checked 2026-10-14Recurring tasksYes
File sharingYes
Invite clients or guestsYes
Does routine steps for youYes
ReportingYes
Mobile appYes
If Asana isn’t right for you
See every verified Project management tool
Rank 1
Zoho Projects
Small to medium businesses and startups wanting a low-cost full-featured tool
Our score89.7 / 100Five years for a team of 5: $900
Rank 2
ClickUp
Teams of all sizes from startups to enterprises
Our score87.3 / 100Five years for a team of 5: $2,100
Rank 3
Trello
Teams and individuals wanting a lightweight visual Kanban tool
Our score86.6 / 100Five years for a team of 5: $1,500
Show all 9 alternatives
Rank 4
Wrike
Marketing teams, creative agencies, IT and product development teams
Our score85.6 / 100Five years for a team of 5: $3,000
Rank 5
Teamwork.com
Agencies and service teams that manage client work
Our score83.8 / 100Five years for a team of 5: $2,997
Rank 6
monday.com
Non-technical teams wanting easy visual setup without IT help
Our score78.4 / 100Five years for a team of 5: $2,700
Rank 7
Notion
Individuals wanting one workspace for notes, tasks, projects and databases
Our score73.6 / 100Five years for a team of 5: $3,000
Rank 8
Smartsheet
Operations, marketing and PMO teams managing complex cross-functional projects
Our score67.1 / 100Five years for a team of 5: $2,700
Rank 9
Basecamp
Freelancers, startups and small teams with simple to-do based projects
Our score50.4 / 100Five years for a team of 5: $1,500
Where these facts come from
What to do next
- Work out the cost for your own team size
- Compare the runner-up, Zoho Projects
- See how we score, so you can check our work
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Data last verified: 2026-10-14