ClickUp: who it fits, what it costs, and the catch
Who ClickUp fits, and who it does not
- Checked 2026-10-14
- 2 sources
Scored against the other verified project management tools. How we score tools. What we earn is not part of it.
- Good for
- Teams of all sizes from startups to enterprises
- Agencies and consultants needing client management and automation
- Product teams using sprint planning and backlogs
- Remote teams wanting chat, docs and tasks in one place
- Not for
- Small teams that find a big feature set overwhelming
- New users who want a gentle learning curve
- Users needing strong offline functionality
- The catch
- Extremely feature-rich all-in-one tool, but with a steep learning curve and occasional slowness on large projects.
Data last verified: 2026-10-14
What ClickUp costs over five years
Five years for a team of 5, paid yearly: $2,100
On the Unlimited plan, at today's price. We do not assume a rise.
- Paid monthly, one year
- $600
- Paid yearly, one year
- $420
Paying yearly saves $180 a year (30%).
Change the number to see your own total. Nothing is sent anywhere.
Vendor pricing page · checked 2026-10-18We have tracked ClickUp's prices since 2026-10-18; no change so far. All price changes
The free plan, as ClickUp describes it.
- Free plan
- Free Forever: 60MB storage, unlimited tasks, 5 Spaces, 40 Lists/Space, 100 Folders/Space, 1 form
- Vendor page · checked 2026-10-18
What you risk by starting
Trial, refunds and getting your data out of ClickUp.
- Refund policy
- Advertises a '100% Money-back Guarantee'; terms not shown on the page
- Vendor page · checked 2026-10-18
- Getting your data out
- Custom Exporting listed; availability by plan inconsistent on the page
- Vendor page · checked 2026-10-18
What we verified ClickUp can do
Open a row for the vendor's own wording and the page we read it on.
Task managementYes
Board view (Kanban)Yes
Timeline view (Gantt)Yes
Time trackingYes
Recurring tasksYes
'Automate work that happens on a schedule—daily, weekly, or monthly'
Vendor page · checked 2026-10-14File sharingYes
Invite clients or guestsYes
Guests on Free have full access with no permission controls; Core adds guest permissions
Vendor page · checked 2026-10-14Does routine steps for youYes
5 active rules/100 executions on Free; 1K/month Core; 10K Business; 1M Enterprise
Vendor page · checked 2026-10-14ReportingYes
Dashboards are a trial on Free/Core; Advanced Dashboards on Business
Vendor page · checked 2026-10-14Mobile appYes
If ClickUp isn’t right for you
See every verified Project management tool
Rank 1
Zoho Projects
Small to medium businesses and startups wanting a low-cost full-featured tool
Our score89.7 / 100Five years for a team of 5: $900
Rank 2
Trello
Teams and individuals wanting a lightweight visual Kanban tool
Our score86.6 / 100Five years for a team of 5: $1,500
Rank 3
Asana
Medium-to-large teams running multiple cross-functional projects
Our score86.4 / 100Five years for a team of 5: $3,297
Show all 9 alternatives
Rank 4
Wrike
Marketing teams, creative agencies, IT and product development teams
Our score85.6 / 100Five years for a team of 5: $3,000
Rank 5
Teamwork.com
Agencies and service teams that manage client work
Our score83.8 / 100Five years for a team of 5: $2,997
Rank 6
monday.com
Non-technical teams wanting easy visual setup without IT help
Our score78.4 / 100Five years for a team of 5: $2,700
Rank 7
Notion
Individuals wanting one workspace for notes, tasks, projects and databases
Our score73.6 / 100Five years for a team of 5: $3,000
Rank 8
Smartsheet
Operations, marketing and PMO teams managing complex cross-functional projects
Our score67.1 / 100Five years for a team of 5: $2,700
Rank 9
Basecamp
Freelancers, startups and small teams with simple to-do based projects
Our score50.4 / 100Five years for a team of 5: $1,500
Where these facts come from
What to do next
- Work out the cost for your own team size
- Compare the runner-up, Zoho Projects
- See how we score, so you can check our work
You can leave now. Nothing here expires.
Data last verified: 2026-10-14